Our Privacy & Cookie Policy
Updated: 30th March 2026
Introduction Trash Free Trails, (“Us”, “We”, “Our”) is the data controller of your Information for the purposes of the Data Protection Act 1998 (the “Act”). We respect your privacy and we are committed to protecting your personal information as that term is defined in the Act (“Information”). We comply with the principles of the Act and aim to maintain consistently high levels of best practice in our processing of your Information.
This Privacy Policy (“Policy”) is intended to inform you how we collect, use and disclose your personal data. This Policy is intended to assist you in making informed decisions about your Information when using our website or attending our events. Please take a minute to read and understand the Policy.
By using our website and attending our events you consent to our collection and use of your Information as described in this Policy. If we change our Policy and/or procedures, we will post those changes on our website to keep you aware of what Information we collect, how we use it and under what circumstances we may disclose it. Your continued use of the website or attendance at our events after this Policy has been amended shall be deemed to be your continued acceptance of this Policy, as amended. We encourage you to bookmark this Web page and review this Policy regularly.​​​
Who we are
Trash Free Trails is a community-focused, non-profit organisation; a positive, inclusive call to arms for riders, runners and roamers alike.​​
We exist to protect our trails and the wild places they take us, and we’re starting with litter.
What information do we collect and why?
We collect different information for different purposes. What we collect, why we collect it and what we do with it are outlined in the table below. Some of this information is optional, some of it is required to use and access our services. ​All your Information will be held securely and used appropriately in accordance with the Act.
What we collect
Name
Phone Number
Address
Why we collect it
So we can contact you about our work, events, raffles, and update our trash leaderboard.
So we can address who we are contacting
To share information about event changes
If we need to post something to you
Financial Information
If you purchase something or make a donation to us
Videos and Photographs
We take videos at our events for sharing and advertising. This is optional and we will always ask your permission.
Demographic information (Age, Gender, Race/ethnicity, Disability, Postcode)
We ask this in our surveys so we can understand the reach and impact of our work, improve accessibility and contribute to research.
Legal basis for collection
Legitimate interest - so we can deliver our services
Legitimate interest
Legitimate interest
Legitimate interest
Legitimate interest
Legitimate interest + consent
Legitimate interest + consent
Wellbeing
We ask this in our surveys so we can understand and improve the impact of our work and for our roots to reconnection research. Information you provide may be published but will always be in an anonymised form (e.g. 78% of people felt more connected to nature after trail cleaning).
Legitimate interest + consent
Safeguarding / Emergencies
Regarding safeguarding concerns or medical emergencies, we may share your personal information to protect human rights.
Vital interests
Information sharing and third parties
We use a number of third parties to process data on our behalf to deliver our services. All of these parties are GDPR compliant and we only share information for the purposes and reasons outlined in the table above. We also collect cookies as outlined in our cookie policy. The parties we use and links to their privacy policies are outlined below:
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Mailchimp
We use Mailchimp to deliver our e-newsletter and manage our email database. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see Mailchimp’s privacy policy here.
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Survey Monkey
We use Survey Monkey to conduct surveys for evaluation and research purposes. You can read their privacy policy here.
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Zapier
We use Zapier to connect our different web-based applications and enable us to automate some of our communications. You can read their privacy policy here.
HKT
Our online shop is run by Hookit and they process all of your finance and postal information. You can read their privacy policy here.
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Stripe and Square
We use stripe and square to complete online transactions for donations, in-person shop purchase and raffle tickets. You can read their privacy policies here and here.
Detention Policy
We will keep your data for as long as it’s needed for the purpose we’ve collected it. As soon as it’s no longer needed, we will delete it. If you request for it to be deleted, we will action this within one calendar month, unless there are legal or contractual reasons that prevent us from doing so. Please note that if you have given us consent to use your photo, video or quotes publicly, we will not be able to remove this from the public domain. You can send an Access Rights Request or request your information to be deleted by emailing us at hello@trashfreetrails.org.
​​Disclosure of Data - Business Transaction
If Trash Free Trails is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.
Disclosure for Law Enforcement
Under certain circumstances, Trash Free Trails C.I.C. may disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
​​​How can you amend your preferences
Any electronic marketing communications we send you will include clear and concise instructions to follow should you wish to unsubscribe at any time. You may also amend your communication preferences by emailing us at hello@trashfreetrails.org
​Your personal data rights and how to contact us
You have certain rights under existing data protection legislation including the right to request a copy of the personal information we hold about you, if you request it from us in writing.​
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From May 2018 you will have the following rights:
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Right to access: the right to request copies of your personal information from us;
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Right to correct: the right to have your personal information rectified if it is inaccurate or incomplete;
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Right to erase: the right to request that we delete or remove your personal information from our systems;
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Right to restrict our use of your information: the right to ‘block’ us from using your personal information or limit the way in which we can use it;
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Right to data portability: the right to request that we move, copy or transfer your personal information;
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Right to object: the right to object to our use of your personal information including where we use it to send you relevant special education news and articles or where we use your personal information to carry out profiling to inform our market research and customer demographics (see above)
To make enquiries, exercise any of your rights set out in this Privacy Policy and/or make a complaint please contact us at hello@trashfreetrails.org or mail us at Trash Free Trails, 2 Orwig Terrace, Brynrefail, Gwynedd, United Kingdom, LL55 3NY.
If you are not satisfied with the way any complaint you make in relation to your personal information is handled by us then you may be able to refer your complaint to the relevant data protection regulator, which in the UK is the Information Commissioner’s Office.You can submit a complaint on line or using their helpline (0303 123 1113 - Monday to Friday between 9am and 5pm).
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​This Privacy Policy shall be governed and construed in all respects in accordance with the laws of England and Wales.
Changes to this privacy policy
We reserve the right to amend or modify this Privacy Policy at any time. The date of the most recent revision will appear on this page. If we make significant changes to this policy, we may also notify you by other means such as sending an email. Where required by law we will obtain your consent to make these changes.
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​We want to ensure that we’re clear about your privacy when using our website or attending our events (as defined in our Privacy Policy). As a Trash Free Trails supporter you can rest assured that your personal information is treated with the utmost care.
Our Cookie Policy
We want to ensure that we’re clear about your privacy when using our website or attending our events (as defined in our Privacy Policy). As a Trash Free Trails supporter you can rest assured that your personal information is treated with the utmost care.
What is a cookie?
A cookie is a small computer file that may be downloaded to your computer’s hard drive when you visit a website. Cookies are harmless files that can help improve your experience of using a website because, among other things, they help us to:
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Understand your browsing habits
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Respond to you as an individual by tailoring our operations to your needs, likes and dislikes by gathering and remembering information about your preferences
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Monitor which pages you find useful and which you do not
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Understand the number of visitors to our Sites so that we can analyse data about web traffic to help us improve our Sites​​
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A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us.​​
Most cookies are ‘session cookies’, which are deleted as soon as you close your browser. Others, called ‘persistent cookies’, are stored on your computer until you delete them or they expire.​​
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.
How do we use cookies
We may use a set of cookies to track visitors’ use of our websites for the purpose of improving their website experience. They track the visitor’s navigation of our websites so that we can understand where they joined it, the pages they visited, where they left, and any pages they experienced problems.
​​If you need any further information about cookies, such as how to see what cookies have been set and how to manage, delete and turn them off, please visit www.aboutcookies.org or www.allaboutcookies.org
Please note these are external websites and Trash Free Trails C.I.C. is not responsible for the accuracy of the information on these websites.